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Evidence Guide: FNSACC406 - Set up and operate a computerised accounting system

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FNSACC406 - Set up and operate a computerised accounting system

What evidence can you provide to prove your understanding of each of the following citeria?

Implement integrated accounting system

  1. Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy
  2. Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST)
  3. Use appropriate technical help to solve any operational problems
Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST)

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use appropriate technical help to solve any operational problems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process transactions within system

  1. Collate, code and classify input data before processing
  2. Process wide range of cash and credit transactions in service and trading environment
  3. Use general journal to make any balance day adjustments for prepayments and accruals
  4. Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors
  5. Perform end of financial year rollover
Collate, code and classify input data before processing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process wide range of cash and credit transactions in service and trading environment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use general journal to make any balance day adjustments for prepayments and accruals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Perform end of financial year rollover

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain system

  1. Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required
  2. Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts
  3. Customise chart of accounts to meet reporting requirements of organisation
Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Customise chart of accounts to meet reporting requirements of organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce reports

  1. Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested
  2. Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger
  3. Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods
Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure system integrity

  1. Regularly back-up system to ensure against loss or corruption of data
  2. Restore data from back-ups in event of loss or corruption of current data
  3. Maintain secure record of all processed transactions for audit purposes
Regularly back-up system to ensure against loss or corruption of data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Restore data from back-ups in event of loss or corruption of current data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain secure record of all processed transactions for audit purposes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Implement integrated accounting system

1.1 Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy

1.2 Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST)

1.3 Use appropriate technical help to solve any operational problems

2. Process transactions within system

2.1 Collate, code and classify input data before processing

2.2 Process wide range of cash and credit transactions in service and trading environment

2.3 Use general journal to make any balance day adjustments for prepayments and accruals

2.4 Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors

2.5 Perform end of financial year rollover

3. Maintain system

3.1 Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required

3.2 Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts

3.3 Customise chart of accounts to meet reporting requirements of organisation

4. Produce reports

4.1 Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested

4.2 Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger

4.3 Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods

5. Ensure system integrity

5.1 Regularly back-up system to ensure against loss or corruption of data

5.2 Restore data from back-ups in event of loss or corruption of current data

5.3 Maintain secure record of all processed transactions for audit purposes

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Implement integrated accounting system

1.1 Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy

1.2 Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST)

1.3 Use appropriate technical help to solve any operational problems

2. Process transactions within system

2.1 Collate, code and classify input data before processing

2.2 Process wide range of cash and credit transactions in service and trading environment

2.3 Use general journal to make any balance day adjustments for prepayments and accruals

2.4 Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors

2.5 Perform end of financial year rollover

3. Maintain system

3.1 Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required

3.2 Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts

3.3 Customise chart of accounts to meet reporting requirements of organisation

4. Produce reports

4.1 Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested

4.2 Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger

4.3 Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods

5. Ensure system integrity

5.1 Regularly back-up system to ensure against loss or corruption of data

5.2 Restore data from back-ups in event of loss or corruption of current data

5.3 Maintain secure record of all processed transactions for audit purposes